2017 Vendor Information

***Light up the Sky 2016 was a huge success! Thanks to our wonderful vendors! Information for 2017 below.***

July 4, 2017 - RAIN or SHINE

guidelines and requirement documents at bottom of page
Questions? Email Address! monroelions@yahoo.com

Date of Festival: July 4th

Times: noon - 11pm

Location: Monroe Community Park, 500 Cincinnati-Dayton Road, Monroe, OH

Booth Size & Fee: 

ARTS & CRAFTS VENDORS:

  • 10ft deep x 10ft wide: $50.00
  • 10ft deep x 20ft wide: $100.00

FOOD VENDORS:

  • 10ft deep x 10ft wide: $75.00
  • 10ft deep x 20ft wide: $150.00
  • 10ft deep x 30ft wide: $225.00

Deadline: Because booth space is limited, the Light up the Sky encourages early return of all applications. Priority consideration for same booth location (area) will be given to returning vendors whose applications are received by March 31, 2017. After that time, Light up the Sky will open to all vendors and returning space cannot be guaranteed. Space will be available on a first come, first served basis.

Applications: Applications will be returned if ALL the information is not included. Your application should include:

  1. A completed application form
  2. Certificate of insurance
  3. Full payment in the form of a check or money order
  4. Photos of your booth and/or what you intend to sell

 For publicity purposes, if you would like a feature article in our publicity, include a paragraph or 2 appropriate for the newspaper about your booth, product, or artist.

Facilities: Light up the Sky provides an assigned space only. Vendors must provide their own booth structure + Tent and licenses or permits that may apply. Electricity is available on a limited basis for an additional charge.

Rules:

 

  • All booths must be in place by 11:00am on July 4 and open for business by noon. You may start set up on July 3 after 3:00pm.
  • Tents must be grounded with sufficient weights. Holes or damage to pavement or surrounding landscaping is not permitted. Violation of these rules will result in repair costs being charged to the vendor, the loss of booth fees and the vendor will be ejected from the Festival with the loss of return privileges.
  • The Festival does not guarantee the exclusivity of any arts or craft item to any vendor.
  • Pack up and tear down should not take place until after the Festival concludes at 11:00pm. Non-food vendors may begin pack up and tear down at 10:00pm, however, no vehicles will be permitted into the Festival area until after 11:00pm.
  • All booths must be family oriented. Failure to remove inappropriate items upon request by the Festival organizers will result expulsion from the Festival and loss of booth fees and return privileges.
  • All electrical equipment must be compatible with Ground Fault Interrupter (GFI) circuitry. No portable generators are permitted.
  • Booths with electrical, gas or fire heating equipment must comply with all fire regulations, including but not limited to having at least one charged and functioning 10 pound ABC fire extinguisher.
  • All applications will be reviewed on a first come, first serve basis. If not accepted, your application and check will be returned.
  • Checks returned by the bank will result in a $30 fee charged to you.
  • No refunds will be provided for withdrawal from the Festival. Festival is rain or shine.
  • Booth restrictions. Restrictions include but are not limited to:
    •  Cardboard boxes may not be used to display items
    • Only those items listed on the contract may be sold
    • All items shall be sold in the booth area only. Roving sales, hawking, obstructive signs and public address systems are prohibited.
  • Your application must include:
    • A completed application form
    • Certificate of insurance
    • Full payment in the form of a check or money order
    • Photos of your booth and/or what you intend to sell
  • The deadline for applications is May 15. All requirements must be satisfied by May 30.
  • To the fullest extent permitted by law, the vendor agrees to defend (including attorney’s fees), pay on behalf of, indemnify, and hold harmless the Monroe Lions Club, The City of Monroe, their elected and appointed officials, employees and volunteers and others working on behalf of these entities against any and all claims, demands, suits or loss, including all costs connected therewith, and for any damages which may be asserted, claimed or recovered against or from the entities, their elected and appointed officials, employees, volunteers or others working on behalf of the entities, by reason of personal injury, including bodily injury or death and/or property damage, including loss of use thereof, which arises out of or is in any way connected or associated with this agreement.

Light up the Sky vendor application pdf